We're staying at the Pop Century, family staying at Art of Animation
"I have a family staying at a suite in the Art of Animation and they have invited us to travel at the same time. We only want a regular room and there are none are available at those dates at the Art of Animation. Will it be really challenging to coordinate plans if we stay next door at the Pop Century?"
Rachel, coordinating between the Art of Animation and the Pop Century should be pretty easy. Those two hotels are right next door to each other. In fact, those were going to be the same hotel, Art of Animation was originally going to be the new section of the Pop Century. It sat vacant for years and they turned it into a separate hotel.
The Pop Century and the Art of Animation are both huge hotels. Depending on which section you're in, which section of the hotels everybody is in, it might be closer from the Pop Century room to the Art of Animation than it would be if you were both in the Art of Animation but in different sections. It's possible.
As to planning, you can coordinate to where you are meeting each day. Maybe it's at the hotels, or you can even plan to meet at the park. For example you can say, "We're going to meet at 8:30 at The Magic Kingdom." Just be sure to be specific about where you want to meet. A good place would be at the sign where the buses are listed at the bus area.
Or maybe you meet at one of the hotel rooms, or at the hotel bus stop (just be sure to state which hotel). Or you can pick a place at the parks.
Just make plans to meet them at a certain place at a certain time, it's not that big a deal. It's really Simple.
You're going to have to meet somewhere even if you're traveling together and are in different rooms. One time with Mrs Mom's family we were in four rooms right next to each other. We had to coordinate meeting times and places and we were all right together. It's the same thing if you're in different hotels.
Dad's Bottom Line
Dad's bottom line, it really is not that hard to coordinate meeting times and meeting places. Relax, it's Fun. It makes it easier if you need to get away for a little bit. Don't worry about it that you're not in the same hotel. That's not a big deal.