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Crowd Calendar Calculations
by Mike (New Jersey)
“Hi Dad, this fellow dad would like to know how you go about telling what crowds will be for future dates. Is it only previous year’s data, and where does that data come from?
We are traveling to Disney December 11th through 17th, an I have a feeling it’s going to be packed. At 180 days out, it was nearly impossible to land an advance ‘primo’ dining reservation. That has been the case since that point. I’ve also inquired about DBC rooms at that time, and none are available. Plus, they’re doing cash free dining plan promotion, and lastly this unfortunate hurricane word is that people pushed their vacation back.
With that data, would you change your estimates? Do you still feel like it will be moderate? I hope you’re right. Thanks, fellow dad.”
Oooh, Dad loves Christmas at Walt Disney World – Photo by Rich Ramos
Well Mike, how do I come up with my crowd predictions? I was a government employee for a long time, so I could tell you, but then I’d have to … No, I better not say that.
I use lots of different ways to figure out what the crowds are. I look at the crowds from year-to-year, not just last year but from two, three, four, five, six, ten years ago, and I compare what the trends are through the years. I also look at the events that are going on at the time.
I look at not just what the crowd levels that people have, but what actually people in the parks are saying about crowd levels. I keep up with what everybody’s saying about the crowd levels, and then compare that to the what published information about crowd levels. There’s a lot that goes into my crowd projections.
Basically, the bottom line is just the way I feel about what the crowds are going to be. I have watched it for years, I know the crowd patterns. I’d like to say I’m more accurate than your local weatherman.
Let’s talk about December 11th-17th. Oh, that’s Christmas at Disney World time. Yippee. That’s the most wonderful time of year to be at WDW.
Number one, Disney has between 6% and 8% of their hotel rooms either been demolished with the Coronado Springs and the Caribbean Beach Resort construction. They’ve been demolished. The Pop Century has some big refurb going on. A lot of rooms are out of service there.
Overall, with the Wilderness Lodge, when they took some of those rooms and took the eight person rooms and turned them into four person rooms, the Polynesian took two, three buildings out, and made them DBC buildings, so there are a lot of rooms that just aren’t available that were available three to five years ago.
Disney also redid the way that they the book weekend rooms. That has affected the somewhat longer trips. If you’re doing a Monday through Thursday trip, you’re probably not going to have that much problem finding a room. When you go over those weekend days, Friday, Saturday, Sunday night/days, there’s a little more problem.
All right, so secondly ADRs. When it comes to ADRs, it’s always hard to get those primo reservations, especially, believe it or no, low times of year when free dining is in play. People get free dining, what is the first thing they’re going to book? They’re going to book those ADRs. Those primo ADRs always book quickly.
I know, a couple years ago we tried to get a Be Our Guest reservation, we struggled and struggled, and finally we were able to do it. That’s not atypical. That is pretty standard operating practices with those primo reservations. You’ve got to hit them right at the 180 days. If you didn’t have a reservation, you didn’t have 180 plus 10 that makes it easier to book those primo reservations.
Disney Vacation Club (DVC) rooms, why is it hard to book DVC rooms? Well, part of the problem is there is a big DVC event on the 11th, so DVC rooms are going to be pretty much booked at that time, because of the DVC event.
If you’re trying to do the 11th through the 17th, that’s what makes it harder. All these things have come together to make it look like that the crowds are out of control. I don’t believe it. I don’t think you’re going to find that is the case.
I have been at Disney World that week for three years in a row. This is the week we had our Magazine Christmas party. Yes, it is moderately, occasionally heavy, but it doesn’t get much above that. I don’t see that happening this year.
There are some people that are going to be there, because of Hurricane Irma. Again, that number is very, very small. If you think about it, that was the slowest time of the year. The people that are re-booking from Irma are spread out over 6-12 weeks. Maybe, they don’t even re-book. I just don’t see that as being a big factor.
Dad’s Bottom Line
The bottom line is that I still believe that that will be a moderate to maybe just a little bit heavy time. It won’t be crazy. It won’t be packed as you say. It will be moderate, I’m just almost sure of it.